The problem – student data in one system and automatic billing
Chengelo wanted to find a school management system that had automatic billing capability as well as the ability to manage student data in just one system. The school was using a finance solution where the billing tools didn’t consider the activities of each student. The communication means of delivering invoicing to parents was manual and time-consuming. Parents couldn’t easily see their financial status or child’s information.
At the time, Chengelo School was using the iSAMS school information management system, plus a separate accounting platform, but it needed a more integrated experience from one vendor with the school data and finance solution operating seamlessly.
Before we adopted Engage we were using accounting software for all general ledger management. Billing was a manual and tedious process that took up to two weeks.
IT and Innovations Manager Chengelo School
Chengelo partnered with Education Horizons to implement Engage, The World’s Premium Cloud-based School Management Information System. Engage offers a multi-faceted system that is all in one place – School Management, Teaching and Finance management. This enabled the school to move away from the multiple systems causing frustration and lost time.
With the Engage solution, school staff at Chengelo found they have a greater ability to customise the platform to meet their school’s unique needs. Because the school has student boarders it was particularly important that parents feel connected to their child’s schooling. Because of Engage, Chengelo now has a dedicated parent portal and facility for parent communication.
Having our parents feel involved in their child’s school life is extremely important to us and our parents. Engage connects the parents and teachers together through the parent portal and provides instant notifications.
Head of Department and Senior Teacher Academic, Chengelo School
Having Finance built into Engage saves time
The finance capability in Engage has saved Chengelo valuable administrative time with its automatic billing functionality, a process that used to take weeks and now takes seconds.
Since moving to Engage the fees module has really made an instant difference with its automatic billing capability and invoices that can be uploaded to the parent portal in seconds. Engage also supports schools to deal with complex family relationships that involve split billing
IT and Innovations Manager Chengelo School
The Engage Daybook has made life easier
The Daybook module in Engage has made the school’s life easier, with greater visibility of student records for medical and other critical information, now that everything is in one place
As we are a boarding school with a medical clinic onsite it’s important that all essential student information is recorded and accessed when you need it, and using Engage has provided us with this central source of truth. Using the Engage Daybook module has also made our lives easier particularly when it comes to recording medical information and incidents.
Head of Department and Senior Teacher Academic Chengelo School
Why choose Engage?
Engage instantly makes working together easier, more efficient, and more effective.
- One system at the heart of your school to manage all your school data
- Excellent user experience with intuitive design and navigation
- Responsive for smartphones and tablets
- Safe, secure and accessible in the cloud
- One system that creates connected teams and streamlined communications
- Easily creates, access, share and update essential school information
- Highly flexible and customisable
About Chengelo School
Chengelo School is a coeducational Christian Boarding School situated near Mkushi in the Central Province of Zambia. It caters for the educational needs of Primary, Secondary and Sixth Form students in a secure and caring environment.
Chengelo caters for students from 5-18 years or older. The school offers a first class learning environment where pupils are prepared for the University of Cambridge International GCSE and A-Level exams. Fifteen kilometres away is the Ndubaluba Outdoor Centre where Chengelo students regularly go on expeditions to face challenges and learn lessons about leadership that cannot be taught in the classroom setting. The school campus has excellent sporting facilities including several soccer fields, a rugby pitch, a 400m running track, netball and basketball courts and a swimming pool.